Services - Technology and Administrative Assistance
Conference and Meeting Services
McFarland & Associates has supported hundreds of meetings ranging in size from small focus groups to national conferences.
McFarland & Associates has a comprehensive experienced events planning department that manages all logistical aspects for meetings, conferences, workshops, symposia, peer reviews, and similar events. From annual conventions and conferences to training and focus groups, our clients receive:
- Professional planning and management of events.
- Meticulous preparation.
- Quality control over all services.
- Timely evaluation of staff and hotel services and event sessions, including a thorough post-event followup and evaluation.
- Travel and honorarium reimbursement.
- Access to multiple vendors and partners.
- Arranging travel accommodations.
- Onsite management.
- Fiscal monitoring and controls.
McFarland utilizes MeetingTrak/eTrak®, which enables our meeting planners to efficiently and accurately plan a wide variety of events simultaneously. Key features include:
- Single-entry database - allowing only one name and address record for each attendee.
- Speaker and exhibitor profiles.
- Tracking of room setup, A/V, and food and beverage requirements for each session/event.
- Batch registration process.
- Recording attendance and issuing credits for meetings and sessions.
- A Web module (eTrak®) which enables attendees to register online via the Internet and interfaces with the MeetingTrak® database.
McFarland & Associates, Inc., has extensive experience providing logistical support to the conferences, meetings, and peer/grant reviews sponsored by federal government and state agencies. This work involves:
- Event Planning
- Arranging Travel and Accommodations
- Onsite Management
- Post-Meeting Follow-up
- Fiscal Monitoring and Controls
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