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Conference and Meeting Services

McFarland & Associates has supported hundreds of meetings ranging in size from small focus groups to national conferences.
We utilize MeetingTrak/eTrak®, which enables our meeting planners to efficiently and accurately plan a wide variety of events simultaneously. 
Key features include:
Single-entry database - allowing only one name and address record for each attendee.
Speaker and exhibitor profiles.
Tracking of room setup, A/V, and food and beverage requirements for each session/event.
Batch registration process.
Recording attendance and issuing credits for meetings and sessions.
A Web module (eTrak®) which enables attendees to register online via the Internet and interfaces with the MeetingTrak® database.
We manage all logistical aspects for meetings, conferences, workshops, symposia, peer reviews, and similar events. 
Professional planning and management of events.
Meticulous preparation.
Quality control over all services.
Timely evaluation of staff and hotel services and event sessions, including a thorough post-event followup and evaluation.
Travel and honorarium reimbursement.
Access to multiple vendors and partners.
Arranging travel accommodations.
Onsite management.
We have extensive experience providing logistical support to the conferences, meetings, and peer/grant reviews sponsored by federal government and state agencies. This work involves:
Event Planning
Arranging Travel and Accommodations
Onsite Management
Post-Meeting Follow-up
Fiscal Monitoring and Controls

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